How does it work?

We have worked hard to make the Lectures Online system easy to use for all parties involved. For instructors, there are three stages of use.

Before class begins

To use Lectures Online you need to let Henry Hilliard, the system administrator, know that you want your class recorded. He will schedule the recordings to begin automatically. He can be reached at lecturesonline@la.utexas.edu

In Canvas

The Lectures Online staff will post all the needed information for your course to access the Lectures Online system. Once you signup to use the system, we will take care of the rest.

In class

Since the system is fully automated, the only thing you need to remember to do in class is turn on and wear the microphone while you teach.

You will receive feedback on the Crestron touch screen interface regarding the status of the lecture capture system.

View Crestron screens for classrooms in the CLA building

To access the controls for Lectures Online, click on the image in the lower right corner of the main screen on the Crestron display:CLA Main Page Source Selection2

If no recording is scheduled you will see a page that looks like this:
CLA Echo Not Recording

If a recording is scheduled but not yet started, you will see a countdown clock similar to this:
CLA Echo Waiting2

Once a recording has started, you will have the option to pause (and resume) as well as extend the recording for 5 minutes past the original ending time:
CLA Echo Currently Recording

View Crestron screens for other classrooms on campus

The Lectures Online system has a dedicated small Crestron touchscreen panel which you will find located next to the large Crestron touchscreen panel you use to control all other items in the room. It will look similar to this:
StandAloneEchoCrestron

If no recording is scheduled you will see a page that looks like this:
StandAlone Echo Not Recording

If a recording is scheduled but not yet started, you will see a countdown clock similar to this:
StandAlone Echo Waiting

Once a recording has started, you will have the option to pause (and resume) as well as extend the recording for 5 minutes past the original ending time:
StandAlone Echo Currently Recording
If you press the Pause Recording button, the recording will pause and the button will change to read Resume Recording. To begin recording again, press the Resume Recording button.

After class

Once your class has ended, the materials are uploaded to the servers for processing. In about 3 hours, the files are ready for publishing. You students can view the recordings by clicking on the Lectures Online tab in the left side navigation of Canvas.

Retention policy

The recordings will remain available to students in your Canvas course for 12 months. If you would like us to remove access to the recordings before the 12 months, please send in a request.

Copying Canvas course pages

Many instructors copy their Canvas course page from one semester to the next. If you copy a course that has Lectures Online installed, the new Canvas course will also have Lectures Online install which means students will be able to access recordings from the previous semester.

If you do not want this to happen, you will need to remove the Lectures Online tab from your Canvas course page. Here are the steps to remove the Lectures Online tab:
– Go to your Canvas course page, click on the “Settings” tab in the left navigation.
– Click on “Apps” along the top bar
– Click the “View App Configurations” box
– Find “Lectures Online” in your list of apps
– To the right of “Lectures Online” there will be a sprocket icon, click on it and then select delete
– Confirm that you want to delete the app.
Your students will no longer have access to the previous recordings.

PostScript

The Lectures Online system is very flexible in the way it can be setup. The above information details the most common way the system is used by professors; however, it is not the only way. For example, if you have any questions about how you can use the system, please contact Henry Hilliard at lecturesonline@la.utexas.edu.