Lectures Online can be setup to allow professors and TAs to distribute specific recordings to specific students instead of delivering all recordings to the full course roster. This can be used to provide access to recordings students missed due to approved absences or to meet other course needs. There are two steps to this process. Please note that there is a unique URL per course that students will need to use to view the videos. They will not access recordings via the Lectures Online app in Canvas.
Step 1 – Setup hide all recordings
To allow for personal access only, first you need to hide all recordings, which will prevent recordings from being available to all students in your course. To set this up:
1. Select the ‘Hide all episodes’ option under the Visibility rule types.
2. Press the ‘Save’ button.
If you want to unhide (make available) a specific recording to all students in your course, you can click the box next to the recording title and then press the ‘Save’ button (noted on the image in the orange rectangle).
Step 2 – Share recordings
Anyone with a Teacher or TA role in the Canvas course will be able to click on the “Sharing” option in the upper right corner to access setup for personal sharing.
On the sharing screen there are sections for “Personal Sharing” and “Between-Class Sharing”. “Personal sharing” is what you will use to provide select recordings to specific students.
There are three steps to setting up sharing of recordings:
- Enter the EID of the student with whom you want to share recordings.
- Select the class meeting dates you want to share. Know that all scheduled class meeting dates will appear, even those that have yet to record.
- Click the “Share” button.
The list of recordings shared along with the person you have shared them with will appear under “Currently Shared Recordings.”
To share the recordings with students, copy the common link at the top of the page. The same link will be used for all students, however, they will only have access to the recordings associated with their EID. Students will not be able to view the recordings via the Lectures Online app in Canvas, they must use this unique course URL.
